Frequently asked questions

Attendees

What is the Access Expo?

The Access Expo is a free 2 day event from September 18-19th and will host exhibitors at Variety Village. This is an essential expo for any vendor with customers that have special mobility requirements. There will be an opportunity to showcase the latest in accessible transportation services, home modifications, communication devices, services for any age and their caregivers, activities, programs and demonstrations. In addition to the latest products and services, there will be speakers, and networking opportunities.



Who can attend?

#EveryBody! Educators, individuals, parents, organizations and everyone in between are welcome.



Do I need to register?

Entrance is free to the public. You can RSVP online at bit.ly/AccessExpo. Exhibitors will need to register in advance for booth space. Contact Jeff Yamaguchi at promedia@rogers.com.



What are my transportation/parking options for getting to and from the event?

Our Wheel-Trans accessible facility has free parking, its own TTC stop, and can be reached by several bus routes.
TTC BUS ACCESS: 12A from Victoria Park Station or from Kennedy Station stops at 3701 Danforth Avenue. 20 from Main Street Station stops at Birchmount & Danforth Avenue or Highview & Anneke. 69B Warden South from Warden Station stops at Birchmount & Danforth Avenue.
Parking/Drop-off Instructions Parking is free. Passengers may be dropped off in front of entrance before proceeding to park.



How can I contact the organizer with any questions?

For event information please contact: Katie Watkins 416-699-7167 x283 kwatkins@varietyontario.ca For sponsorship and booth information please contact: Jeff Yamaguchi promedia@rogers.com 416-508-2382



When is the trade show being held?

2 DAY EVENT:
Friday, September 18, 2020 from 8:00am-7:00pm
Saturday, September 19, 2020 from 8:00am-2:00pm



Exhibitors

How do I register?

If you wish to register your organization for a sponsorship and/or booth rental, please contact: Jeff Yamaguchi, promedia@rogers.com



What's the refund policy?

If you require a refund, please contact Issa Bower at iocampo@varietyontario.ca. Your booth registration will be refunded less a 30% administration fee.



What are my transportation/parking options?

Our Wheel-Trans accessible facility has free parking, its own TTC stop, and can be reached by several bus routes.
TTC BUS ACCESS: 12A from Victoria Park Station or from Kennedy Station stops at 3701 Danforth Avenue. 20 from Main Street Station stops at Birchmount & Danforth Avenue or Highview & Anneke. 69B Warden South from Warden Station stops at Birchmount & Danforth Avenue.
Parking/Drop-off Instructions Parking is free. Passengers may be dropped off in front of entrance before proceeding to park.



Can I update my registration information?

Please send any changes or edits to: Issa Bower Communications & Events iocampo@varietyontario.ca 416-699-7167 ext.292



Is my registration fee or ticket transferrable?

You can send a substitute representative in your place. Please send details of your substitute to Issa Bower at iocampo@varietyontario.ca. If you need to make any other edits to your registration, please contact Issa Bower.



Is it okay if the name on my registration doesn't match the person who attends?

Yes. The representative attending can just let registration know which organization they are with when they arrive.



What size booths are available?

Standard Booth: 100 sq. ft. - $1,200
Custom Booth: 400-799 sq. ft. - $9.00/sq.ft.

Bulk Booth: 800+ sq.ft. - $8.00/sq.ft.
Premium Booth: 100 sq. ft. - $1,400 (includes power) Non-Profit Booth: 50 sq. ft. - $350



COVID-19

What are you doing to ensure social distancing?

We will be following all current Ministry requirements and guidelines during the event. All booth sizes will be a minimum 100 sq. ft. to allow for proper spacing between exhibitors. We will be making our walkways wider in the Fieldhouse to allow more space to walk around other guests. There will also be markers identified on the floor to direct the flow of traffic. Volunteers will be around to assist guests in following the direction as advised. We will not be having a demonstration area this year.



Will there be screening upon entry at the event?

We will be following all Ministry requirements at the time of the event. More information will follow closer to the event dates pending government requirements. We are prepared to perform temperature checks, distribute screening questionnaires, etc.



How large are the tables?

We will be using standard 6 foot tables, however we will be encouraging exhibitors to stay on one side of the table an dnow allow guests into their booth. This is to ensure proper social distancing for the safety of exhibitors and guests.



Are masks mandatory? Will they be available at the event?

We will base this policy off of Ministry requirements at the time of the event, but Variety will have masks available for purchase if needed. Stay tuned for more information closer to the event.



How will you ensure crowds are kept at a safe size?

We are working with Wheel Trans to have time limits put on rides. We will also be encouraging guests to visit the exhibitors and continue on swiftly to allow others a chance to visit and experience the event as well. We will have staff and vounteers at the entrance.



Will there be proper cleaning on high touch areas?

Yes - we will be doing proper disinfecting of all major touch points often throughout the day using disinfectant sprayers and regular cleaning of all high traffic in the facility.